PhD in Biology: Documents and Forms
PhD Home | How to apply | Curriculum and Progression | Documents and Forms
Ph.D. Program Guidelines (PDF)
Ph.D. Program First and Second Year Timeline (PDF)
Ph.D. Program Typical Course Progression (PDF)
Graduate Student and Mentor Compact (PDF)
Playbook for Public Online Thesis Defenses
Tracking of milestones and related program requirements is done both by the Universities (NJIT Graduate Office if you are an NJIT student, and Rutgers-Newark Graduate School if you are a RU student) and internally by the Program.
NJIT students are required to complete the following:
Responsible Conduct of Research – This is an online training course that NJIT and federal agencies require. Complete this during the first year.
(Institutional Review Board Approval – Only required if you do research involving human subjects or confidential data)
Advisor Designation Form – NJIT only requires this at the end of the second year, but you should complete it once the internal declaration forms are submitted (usually at the end of the first year). Please fill out the GSO Milestone Initiation Request Form via the link to initiate the process.
Qualifying Exam Report – Complete after passing the QE (usually in the summer after Semester 4). Please fill out the GSO Milestone Initiation Request Form via the link to initiate the process.
Committee Appointment Report – Submit after the internal Committee Appointment has been approved. Committees should be formed within 9 months after passing the Qualifying exam. Please fill out the GSO Milestone Initiation Request Form via the link to initiate the process.
Research Proposal Defense Report – Submit after passing the Thesis Prospectus (within a year after the Qualifying Exam). Please fill out the GSO Milestone Initiation Request Form via the link to initiate the process.
Final Defense Report – Submit immediately after the public defense of your thesis. Please fill out the GSO Milestone Initiation Request Form via the link to initiate the process.
You can find a timeline of the milestones and associated required forms here.
RU-N students are required to complete the following:
Application for Admission to Candidacy – Complete after passing the QE (usually in the summer after Semester 4).
Dissertation Defense Report – Complete immediately after the public defense of your thesis.
You can find an overview of the university requirements for doctoral degree candidates here.
All program internal reporting and evaluation forms are Google Forms, and the links are not posted publicly. You can request a link list from the Program Directors or Standards Committee members. Below is a guide to which forms are required.
University Forms - Bring the following forms to your exam(s) and have them signed after successful completion:
Thesis – In the semester before the Defense, contact the Office of Graduate Studies (NJIT) or Graduate School (RU N) for details on formatting, registration, and deadlines.
University Forms – To be completed after successful exam. NJIT students: Ph.D. Final Dissertation Defense Report. RU-N students: Dissertation Defense Report
Advisor Report – annual report on current and projected student support.